2025 Analytics & AI Summit: Volunteer Coordinator

The volunteer coordinator is responsible for directing and soliciting volunteers for the annual Analytics & AI Summit. This person works with both event attendee volunteers as well as student volunteers.

Responsibilities

General

• Facilitate an environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Serve as a member of the Association Volunteer Committee to help coordinate volunteers across the organization.

Before the event

• Coordinate with Marketing and Communications team to use Association channels and solicit volunteers 
• Work with operations director to collect and manage volunteer information
• In partnership with the Analytics & AI Summit chair and members of the Analytics & AI Summit committee, develop a list of volunteer needs.
• Match volunteers to needs and schedule assignments
• Manage volunteer communications and information
• Promote the summit through personal social media and professional networks.

During the event

• Meet with volunteers to provide orientation and assignments
• Assess need for volunteers and adjust staffing and assignments as needed
• Act as primary point of contact for volunteer questions and requests
• Assist with summit setup
• Attend all committee meetings

After the event

• Review volunteer activities to make suggestions for next year’s volunteer process.
• Send thank-you notes to volunteers
• Identify strengths of individual volunteers so that future involvement can be stewarded

Qualifications

Required

• Membership in the association, which can be fulfilled at application. (Free general membership for higher education professionals would meet this requirement.)
• Strong organization, interpersonal, and communication skills
• Ability to project manage and adhere to strict deadlines.
• Ability to manage expectations of multiple stakeholders.
• Attention to detail and ability to self-manage multiple responsibilities.
• Previous experience managing people, especially volunteers

Preferred

• Previous experience helping plan and execute a conference, summit, meetup, or similar event
• Ability to work with project management/team communication platforms such as Slack, Clickup, etc.

Estimated time commitment

• The volunteer coordinator is expected to virtually attend scheduled committee and other scheduled team meetings.
• The time commitment for committee work varies, with a minimum of 3 hours per month (attendance at the event notwithstanding).

Growth opportunities

By serving in this role, you will gain:

• Opportunity to learn while volunteering on a flexible schedule
• Experience serving on a committee for the Association
• Committee members who reliably serve on this committee would be eligible to serve as a committee chair.
• Access to HighEdWeb volunteer rewards.

Conference attendance

Analytics & AI Summit attendance is required, and the registration fee is waived for this position.

How to Apply

To apply, select the following Apply for Job button, then use the supplied link. You will be taken to your Volunteer Profile form. Update your profile to include your interest in this position and your related qualifications.