Sponsorship Committee:  Communications Coordinator 

Communication coordinators work as part of the Sponsorship Committee and the Marketing and Communications teams, to develop and manage sponsorship-related content and communications for the website, printed materials, emails and other identified channels.

Responsibilities

General

• Serve as a member of the Association Marketing and Communications Committee to coordinate communication efforts as part of the overall Association editorial calendar.
• Provide input on event communication plan and proposed marketing schedule.
• Implement the sponsorship communication plan ensuring confirmed sponsors are notified of content and registration needs.
• Develop and update sponsor-related web content as needed throughout the year.
• Review existing content and create new content for marketing and sponsor-relations collateral (including emails, social media and print materials).
• Manage the sponsorship communications within the editorial calendar, by ensuring sponsor content (social posts, emails, announcements, etc.) is included, as needed.
• Assist with creating and sending communications and materials to sponsors (notification of exhibitor manual, pre-post attendee list, thank messages after each event, etc.)

At the Annual Conference (attendance required; registration waiver provided)

• Assist with sponsor check-in and setup.
• Assist with conference setup (AV, bag stuffing, etc.)
• Develop additional content (daily announcements) to support ongoing sponsor-related content and communication efforts.
• Assist social media coordinator, as needed.
• Attend kick off and closing committee meetings at the conference.

Qualifications

Required

• Ability to write marketing-focused copy for multiple channels.
• Ability to create and manage both visual and textual content.
• Proficiency with WordPress editing.
• Membership in the Association (including free general membership), which can be fulfilled at application.
• Familiarity with the Association.
• Ability to adhere to deadlines.
• Strong communication skills with teammates and colleagues.

Preferred

• Proficiency with email marketing and distribution platforms such as Mail Chimp.
• Ability to manage expectations of multiple stakeholders.
• Past volunteer experience.
• Past experience with customer service.
• Ability to work with project management/team communication platforms such as Slack, Clickup, etc.
• Google Drive proficiency.

Estimated time commitment

• The communications coordinator is expected to virtually attend scheduled Sponsorship Committee and Marketing and Communications Committee meetings.
• The time commitment for committee work varies, with a minimum of 4 hours per month and a peak commitment of 12-15 hours per month (attendance at conferences notwithstanding).

Length of appointment

1-2 year term with option to renew

Growth opportunities

By serving as sponsorship communications coordinator, you will gain:

• Experience managing content and promoting the brand of an internationally known organization.
• Experience building relationships with internal and external stakeholders.
• A broader network of contacts that can help positively influence your career.
• Access to HighEdWeb volunteer rewards.

Conference attendance

Conference attendance is required and registration is waived for any event where you are assisting.

Software needs:

• Slack: cmte-sponsorship
• Google drive: /sponsorship committee
• ClickUp: sponsorship
• HelpScout/Sponsors
• WordPress
• Swoogo
• MailChimp
• Sprout Social and All Social Platforms.

How to Apply

To apply, select the following Apply for Job button, then use the supplied link. You will be taken to your Volunteer Profile form. Update your profile to include your interest in this position and your related qualifications.