2025 Pennsylvania Regional: Program Team Member

Program team members works directly with the chair, vice chair, and the committee to develop a program for the event and for recruiting and identifying suitable speakers. 

Responsibilities

General

• Facilitate an environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

Before the event

Works with the program team to:

• Develop and promote the call for proposals and participate in general communications efforts as it affects the program.
• Recruit presenters for the event, particularly focusing on their field or area of interest/expertise. 
• Complete at least one targeted outreach activity to recruit diverse presenters.
• Review and rate all proposals submitted by potential presenters
• Send acceptances and confirmation emails to presenters.
• Communicate with presenters leading up to the event about presentation and event details.
• Gather other information from presenters, including portraits and other promotional information.
• Recruit and assign volunteers to serve as session moderators.

During the event

• Assist with conference setup
• Attend all committee meetings

Works with the program chair and vice chair to:

• Hold a presenter equipment test and provide support as needed.
• Confirm that all presenters have arrived
• Ensure session moderation and introductions are staffed.
• Report any technical difficulty for assistance.
• Encourage completion of evaluation forms from session attendees.
• Distribute thank yous to event presenters.

After the event

Works with the program chair to:

• Distribute session evaluation results to event presenters.

Qualifications

Required

• Membership in the association, which can be fulfilled at application. (Free general membership for higher education professionals would meet this requirement.)
• A detail oriented person that can stay on top of multiple responsibilities.
• Strong communication skills.

Preferred

• Previous experience managing a program of a professional event
• Close association with the higher ed digital community with a knowledge of the leaders in the field.
• Ability to work with project management/team communication platforms such as Slack, Clickup, etc.
• Google Drive proficiency.

Estimated time commitment

• As a member of the planning committee, this position is expected to virtually attend monthly meetings.
• The time commitment for committee work varies, with a minimum of 1-2 hours per month and a peak commitment of 1 hour/day developing the program and recruiting speakers for the event.
• There will be several hours required after the event managing and communicating the evaluations and sending out thank you notes to speakers.

Length of appointment

Up to 12 months.

Growth opportunities

By serving in this role, you will gain:

• Opportunity to learn while volunteering on a flexible schedule.
• Experience serving on a committee for the Association.
• Committee members who reliably serve on this committee would be eligible to serve as a committee chair.
• Access to HighEdWeb volunteer rewards.

Conference attendance

Event attendance is required. Event registration is waived for this position.

How to Apply

To apply, select the following Apply for Job button, then use the supplied link. You will be taken to your Volunteer Profile form. Update your profile to include your interest in this position and your related qualifications.