The Safety and Inclusion Coordinator works as part of the committee to ensure a safe and inclusive environment for summit attendees, and serves to champion the Association’s Code of Conduct and ensure the safety, inclusion and accessibility needs of conference attendees are met.
General Responsibilities
General
- Serve as a member of the Association’s Safety, Diversity and Inclusion Committee to coordinate summit with Association efforts.
- Facilitate an environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Before the conference
- Ensure the Association’s Code of Conduct is current and shared with summit attendees as part of the registration and communications processes.
- Ensure a good, streamlined process is in place for reporting and addressing any safety and/or Code of Conduct reports.
- Audit and offer safety and inclusion suggestions to improve the conference, website and related technology.
- Audit and offer diversity suggestions to strengthen presenter recruitment and selection.
- Audit and offer diversity suggestions to strengthen attendee recruitment and registration.
- Assist members of the summit committee in broadly incorporating inclusive strategies across all efforts.
- Promote the conference through personal social media and professional networks.
At the conference
- Assist with conference setup
- Attend all committee meetings
- Manage support services personnel to make sure that things run smoothly with needed accommodations
- Connect with any attendees that require support services
- Work with Marketing and Communications team to monitor comms channels for code of conduct and other safety-related issues.
- Organize staffing of tools such as the Association safety phone hotline, email and Slack so that they are consistently monitored and managed.
- Intake, document and process any Code of Conduct violations or reports that occur, while maintaining strict standards of performance and confidentiality.
After the conference
- Provide a final Code of Conduct report to the Association Safety and Inclusion Committee.
Qualifications
Required
- Membership in the association, which can be fulfilled at application. (Free general membership for higher education professionals would meet this requirement.)
- An understanding of and empathy for the needs of attendees
- A highly respectful, responsive communication style
- Previous experience on a crisis, diversity, safety or related team (professionally or as a volunteer)
- Understanding of complex topics such as inclusion in language, representation, etc.
- Ability to operate within strict standards of confidentiality and process
- Familiarity with the Association.
- Ability to project manage and adhere to strict deadlines.
- Attention to detail and ability to self-manage multiple responsibilities.
Preferred
- Previous experience managing accessibility accommodations for an event
- Training on issues such as diversity, inclusion, ADA compliance, sexual harassment, etc.
Estimated time commitment
- The safety, inclusion and accessibility lead is expected to virtually attend scheduled Conference Committee meetings and to organize and lead other scheduled team meetings.
- The time commitment for committee work varies, with a minimum of 6 hours per month and a peak commitment of 20 hours per month (attendance at the Accessibility Summit notwithstanding).
Length of appointment
Up to 12 months with the option to renew for a subsequent term
Growth opportunities
By serving as safety, inclusion and accessibility lead, you will gain:
- Experience creating safe and inclusive environments
- Opportunity to learn while volunteering on a flexible schedule
- Experience serving on a committee for the Association
- Experience building relationships with internal and external stakeholders.
- Access to HighEdWeb volunteer rewards.
Conference attendance
Accessibility Summit attendance is required. Accessibility Summit registration is waived for this position.
How to Apply
To apply, select the following Apply for Job button, then use the supplied link. You will be taken to your Volunteer Profile form. Update your profile to include your interest in this position and your related qualifications.
To apply for this job please visit membership.highedweb.org.