2025 Pennsylvania Regional: Photo Coordinator

The photo coordinator captures, curates and manages the photography and imagery of the event. The position works as part of the marketing and communications team.

Responsibilities

Before the event

• Coordinate with marketing and communications team to create an event photo capture list.
• Promote the conference through personal social media and professional networks.

During the event

• Assist with conference setup.
• Attend all committee meetings.
• Take photos throughout the entire event, from setup through event production to closure/teardown. 
• Ensure best practices around privacy, copyright, inclusion, etc. are followed while images are being taken.
• Coordinate photography volunteers (if needed) to ensure photo list coverage.
• Deliver finished images to support communication efforts, including social media.

After the event

• Curate images and ensure that all files are cleaned, tagged, archived within the conference image repository for future reference.

Qualifications

Required

• Membership in the association, which can be fulfilled at application. (Free general membership for higher education professionals would meet this requirement.)
• Proven photography skills, for both print and digital end purposes.
• Ability to manage photo assets.

Preferred

• Experience with photo editing software.
• Ability to work with project management/team communication platforms such as Slack, Clickup, etc.
• Google Drive proficiency.

Estimated time commitment

• As a member of the planning committee, this position is expected to virtually attend monthly meetings
• The time commitment for committee work varies, with a minimum of 1-2 hours per month and a peak commitment being carried out through attendance at the event.

Length of appointment

Up to 12 months.

Growth opportunities

By serving in this role, you will gain:

• Opportunity to learn while volunteering on a flexible schedule
• Experience serving on a committee for the Association
• Committee members who reliably serve on this committee would be eligible to serve as a committee chair.
• Access to HighEdWeb volunteer rewards.

Conference attendance

Event attendance is required. Event registration is waived for this position.

How to Apply

To apply, select the following Apply for Job button, then use the supplied link. You will be taken to your Volunteer Profile form. Update your profile to include your interest in this position and your related qualifications.