2025 Analytics & AI Summit: Vice Chair

The program chair and vice chair are responsible for working with the committee to develop a program for the annual Analytics & AI Summit and for recruiting and identifying suitable speakers. 

Responsibilities

General

• Facilitate an environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

Before the event

Works with the program chair to:

• Solicit presenters for the event, particularly focusing on their field or area of interest/expertise
• Promote the Call for Proposals and participate in general communications efforts as it affects the program
• Read and rate all proposals submitted by potential presenters
• Schedules sessions, including community group discussions
• Send acceptances and confirmation emails to presenters
• Communicate with presenters leading up to the event about presentation and event details
• Gather other information from presenters, including headshots and other promotional information

During the event

• Assist with conference setup
• Attend all committee meetings
• Confirm that all presenters have arrived
• Secure release form signature(s)
• Confirm URL for a slide presentation if available
• Ensure session moderation and introductions are staffed
• Report any technical difficulty for assistance
• Encourage completion of evaluation forms from session attendees

After the event

• Send thank yous to event presenters
• Distribute session evaluation results to event presenters

Qualifications

Required

• Membership in the association, which can be fulfilled at application. (Free general membership for higher education professionals would meet this requirement.)
• A detail oriented person that can stay on top of multiple responsibilities
• Strong communication skills

Preferred

• Previous experience managing a program of a professional event
• Close association with the accessibility community with a knowledge of the leaders in the field

Estimated time commitment

• As a member of the planning committee, this position is expected to virtually attend monthly meetings
• The time commitment for committee work varies, with a minimum of 1-2 hours per month and a peak commitment of 1 hour/day the developing the program and recruiting speakers for the event
• There will be several hours required after the event managing and communicating the evaluations and sending out thank you notes to speakers

Length of appointment

One Analytics & AI Summit planning season (typically 12-18 months) as program vice chair with the expectation to become program chair once that position is vacated.

Growth opportunities

By serving in this role, you will gain:

• Opportunity to learn while volunteering on a flexible schedule
• Experience serving on a committee for the Association
• Committee members who reliably serve on this committee would be eligible to serve as a committee chair.
• Access to HighEdWeb volunteer rewards.

Conference attendance

Analytics & AI Summit attendance is required, and the registration fee is waived for this position.

How to Apply

To apply, select the following Apply for Job button, then use the supplied link. You will be taken to your Volunteer Profile form. Update your profile to include your interest in this position and your related qualifications.